CODE OF REGULATIONS
OF
The Pastors’ Board
ARTICLE I: PURPOSE
This Board shall exercise
the authority delegated to it by the Diocesan Bishop of the Catholic Diocese of
Peoria in relationship to
ARTICLE II: MEMBERS:
Section 1. Qualifications
(a) The voting members of
the Pastors’ Board shall be all canonically assigned pastors or administrators
of parishes which are designated as contributing to
(b) The pastor of
each of the following parishes shall have one vote: Annunciation, Eagle Township; St. Teresa,
Earlville; St. Mary, Grand Ridge; St. Joseph, Marseilles; St. Columba, Ottawa;
St. Francis of Assisi, Ottawa; St. Mary, Ottawa (Naplate); St. Patrick, Ottawa;
St. Patrick, Seneca; Immaculate Conception, Streator; St. Anthony, Streator;
St. Casimir, Streator; St. Stephen, Streator; St. Mary, Utica; St. Joseph,
Wedron.
(c) No pastor shall have
more than one vote, even if he is responsible for more than one contributing
parish.
(d) The Bishop of the
Diocese of Peoria or his appointed representative(s) shall also be a voting
member(s) of the Pastors’ Board.
Section 2. Power, Authority
and Duties of Members
(a) Members shall have the
duty to exercise their power and authority so that the essential character and
mission of
(b) Reserved Powers: The
members of the Pastors’ Board reserve power and authority in the following
areas: In all other areas, the Pastors’ Board delegates the power and authority
to govern to the school’s Board of Trustees:
(1) Approval of the
Catholic philosophy and mission of the school
(2) Approval of the
incursion of debt
(3) Approval of borrowing
(4) Approval of the sale,
mortgaging, pledging or alienation of any part of
the real estate or all or substantially
all of the other assets of the school
(5) Approval of the
purchase of property
(6) Approval of any
comprehensive renovation or building project
(7) Approval of any major
capital campaign
(8) Approval of amendments
to the Board of Trustees’ By-Laws
(9) Appoint and remove
trustees, ordinarily upon the recommendation of the Board of Trustees
(10)Appoint and remove the
principal of the school upon the
recommendation of the Board of Trustees
(11) Approval of a deficit
budget
(12) Determination of the
subsidy by the contributing parishes
(c) The Pastors’ Board
shall elect two of its members to serve on the Board of Trustees according to
Article II, Section 3.
Section 3: Officers
(a) The Pastors’ Board
shall elect a chair and a vice-chair/ secretary, each whom shall serve as members
of the Board of Trustees.
(b) Pastors who are
assigned as part of the administration, faculty, or staff of the school on a
full-time basis are not eligible for election. Pastors who have served as an
officer for two consecutive terms are not eligible for election. All others
pastors on the Pastors’ Board may be elected.
(c) The term of office for
each elected officer shall be three years. The terms of office shall be
staggered so that only one pastor’s term shall expire each year.
(d) Elections shall be held
at the annual meeting, unless a special meeting is required to fill a vacancy.
An officer shall assume office at the conclusion of the meeting at which he is
elected.
(e) An officer who is
elected to fill a vacancy is not elected for three years, but serves the
remainder of the term of the officer he replaces, thus maintaining the
staggered schedule of officer’s terms. Those elected to fill a vacancy shall
count this service as one of their terms if its duration is more than 15
months.
Section 4: Duties of Officers
(a) The chair shall convoke
and preside at all meetings of the Pastors’ Board and provide oversight in
seeing to the exercise of the reserve powers of the Pastors’ Board.
(b) The vice-chair/secretary shall act in the absence of the chair and shall also be responsible to see that minutes are recorded and circulated.
ARTICLE III: MEETINGS:
Section 1: The Annual Meeting
The annual meeting of the Pastors’ Board shall be at the end of the school year on a date determined annually by the chair and confirmed by a majority of the members. Each year at the annual meeting, the members shall appoint trustees and transact such other business in relation to the reserved powers as may come before it.
Section 2: Special Meetings
Special meetings of the Pastors’ Board may be called at any time by the chair.
Section 3: Location
The location of both the annual meeting and any special meeting shall be determined by the chair. Neither the annual meeting nor any special meeting is open to the general public or the media, unless invited by the chair with the prior consent of the members. The chair may extend an invitation especially to parochial vicars or other assigned clergy in the area.
Section 4: Notice of Meetings
A written notice of every annual or special meeting
of the Pastors’ Board stating the time and place and the purposes thereof shall
be given to each member personally or by e-mail, fax, or surface mail to his
address not more than sixty (60) nor less than ten (10) days before any such
meetings. Any member may waive any notice required to be given under these
regulations, or any amendment thereto, and by attendance at any meeting shall
be deemed to have waived notice thereof. Notice to a member shall be deemed to
have been given when deposited in the
Section 5: Voting, Proxies and Telephone Participation
Each member shall have one vote at any meeting of the Pastors’ Board. Any action taken by the members shall require the majority of those members present, provided there is a quorum. Before a meeting, a member may, through a written proxy, authorize the presiding officer to vote for him. Any member may participate in a meeting by telephone so long as all persons participating in the meeting, including each member participating by telephone, may contemporaneously communicate with each other.
Section 6: Quorum
A simple majority of the members present in person, through conference call, or by proxy shall constitute a quorum for any meeting of the Pastors’ Board.
Section 7: Action Taken Without a Meeting
Any action which may be taken at any meeting of the Pastors’ Board may be taken without a meeting (1) if authorized in writing and signed by all of the members, or (2) if the chair [or another member designated by the chair] communicates the proposed action to the members, so that the action receives the requisite affirmative vote of the members that would be required if all members were in attendance at an actual meeting, and the communication of the action and the vote are both made in writing by mail, telecopy, or internet email communications, or any combination of the three methods.
ARTICLE IV: AMENDMENTS TO CODE OF REGULATIONS
These Regulations may be repealed, amended, or changed by the recommendation thereto in writing of two thirds of the members to the Bishop of the Diocese of Peoria and then with the consequent approval of the Bishop. These Regulations may also be repealed, amended, or changed by the Bishop of the Diocese of Peoria at his own initiative.
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